Elections

Notice of Nominations

Do you want to make a difference on campus? Be a Leader? Get involved?
Then we want YOU to run for one of our BCITSA student positions!

BCITSA Student Executive positions available:

President
V.P. Campus Life
V.P. Finance & Administration
V.P. External Affairs
V.P. Student Affairs
Chair – School of Business
Chair – School of Health Sciences
Chair – School of Energy
Chair – School of Transportation, Construction, & the Environment
Chair – School of Computing & Academic Studies
Chair – Aerospace Technology Campus (ATC)

The newly elected student executives will serve a term from June 1st, 2017 –  May 31st, 2018. During this term, they will receive student executive perks including an office, discounts at all BCITSA retail stores and pub, free part-time courses, invitations to special events, a discount on parking, and a monthly honorarium.

ELIGIBILITY

A member, in good standing, with the BCITSA A full-time students based on BCIT criteria Have a minimum of sixty-five per cent (65%) previous term standing GPA. A full-time student within Level 1 or 2 of first term (for ATC candidates only).


Important Dates   Student Position Descriptions        BCITSA Elections Committee


BCITSA Student Position Descriptions

President

Presides over Council and Executive meetings
Is the official spokesperson for the BCITSA
Ensures that the Executive Members are fulfilling their duties
Presents the Annual Report at the Annual General Meeting
A non-voting student representative on Education Council
A voting student representative on the Board of Governors


VP Administration & Finance

Responsible for managing budget process
Responsible for all BCITSA employees
Evaluates monthly financial reports
Assumes responsibilities of President in their absence
Arranges Council and Executive meetings
Ensures that controls are in place for the disbursements of all funds
Reviews and distributes meeting minutes


Vice President Student Affairs

Handles student issues and concerns, academic and non-academic
Acts as student rep on Decision Review Board when applicable
Chairs the Elections Committee
Co-chairs the Clubs Committee
Liaises with BCIT an all matters affecting student life
A voting student rep on Education Council


Vice President External

Promotes and maintains good public relations with surrounding communities
Liaises with Ministry and Government regarding issues that affect BCIT
Represent BCITSA on the BCIT Alumni Board and any lobbying efforts


Vice President Campus Life

Helps promote events and other extra-curricular activities on campus
Coordinates Orientation in September
Oversees and provides assistance to Clubs
Chairs the Clubs Committee


Chairs (x6)

Organizes and chairs monthly Set Rep meetings
Liaises with Program Heads to ensure that Set Reps are selected
Liaises between Council and their respective School or Satellite Campus
Appoints Student Councillors from their School or Satellite Campus

Important Dates

Friday, March 24th, 2017 – 9:00 am

Notice of By-Elections and Nominations on www.bcitsa.ca
Notice of By-Elections and Nominations BCITSA E-blast
Nomination forms available online or at BCITSA SE2 2nd and 3rd Floor
Notice of Elections & Nominations BCIT e-mail


Monday, March 27th, 2017 – 8:00 am

Nominations open


Wednesday, April 5th, 2017 – 2:00 pm

Nominations close
Deadline for Nomination Form

– please submit to CRO via email (elections@bcitsa.ca) or drop off at BCITSA SE2 3rd Floor. Late submissions will not be accepted.

Submit printed campaign materials for approval


Tuesday, April 18th, 2017 – 6:00 pm

Confirmation of Candidates at All Candidates Meeting, SE2 Council Chambers
Deadline to submit write-up for the Link Magazine website (.doc file format)
Candidates photo for the Link Magazine blog are taken


Tuesday, April 18th, 2017 – 6:00 pm to Monday, May 1st, 2017 – 2:00 pm

Campaign period


Tuesday, April 25th, 2017 – 9:00am to Monday, May 1st, 2017 – 2:00 pm

Voting period – online voting available via my.bcit.ca


Monday, May 1st, 2017– 4:00 pm

Confirmation of successful candidates by the Office of the Registrar


Monday, May 1st, 2017 – 5:00 pm

Submit campaign budget and checklist to CRO


Monday, May 1st, 2017 – 5:30 pm

Official declaration of BCITSA annual election results, SE2 Council Chambers


Tuesday, May 2nd, 2017 – 5:30 pm

Deadline to remove all campaign materials

BCITSA Elections Q & A

How do I run?

Nomination packages are available as of March 24th, 2017 from the BCITSA reception desk on the 2nd floor of SE2, BCITSA Administration offices on the 3rd floor of SE2, or on www.bcitsa.ca/elections.

Complete a nominations package and return it to the BCITSA administration offices on the 3rd floor of SE2 by April 5th 2:00 PM. LATE SUBMISSIONS WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES. Confirmation of your candidacy will take place April 18th at the All Candidates Meeting and campaigning begins after this meeting. Voting for elections will take place April 25th – May 1st on your my.bcit.ca account.

What positions are available?

President
Vice President Administration and Finance
Vice President Student Affairs
Vice President External
Vice President Campus Life
Chair of the School of Business
Chair of the School of Health Sciences
Chair of the School of Energy
Chair of the School of Transportation, Construction and the Environment
Chair of the School of Computing and Academic Studies
Chair of the Aerospace Technology Campus

What’s the commitment requirement?

You are required to attend a weekly meeting on Mondays as well as hold office hours and participate on various committees. The requirement is at least 10 hours per week.

What are the benefits?

During this term, they will receive student executive perks including an office, discounts at all BCITSA retail stores and pub, free part-time courses, invitations to special events, and a monthly honorarium.

It is a priceless experience to make a difference here at BCIT!

Is it Paid?

You will receive a monthly honorarium.

What do I need to be eligible?

You must:

be a BCITSA member in good standing.
be a full-time student based on BCIT criteria.
have a minimum of sixty-five per cent (65%) previous term standing GPA.
be a full-time student within Level 1 or 2 of first term (for ATC candidates only)

Will this affect my grades?

It may impact some students but it is up to the individual’s ability to manage their time and cope with the commitment required.

When are elections?

BCITSA Elections 2017 run Tuesday April 25th 9:00 am until Monday May 1st 2:00 pm

How do I vote?

If you are a student currently taking courses in March 1st – May 31st, 2017 then you are eligible to vote. You vote on your my.bcit.ca account by clicking on the “Vote Now” button on the right hand side.

Why can I vote for other school Chairs?

If you have courses that are considered from another school (i.e. you are a trades student taking a marketing class as well) then you will be eligible to vote for those schools as well.

BCITSA Elections Committee

The BCITSA is currently seeking out students with a passion for democracy and fair play to sit on the Election Committee. Members of the committee are responsible for ensuring that elections are carried out on a level playing field, with all candidates following the rules. Successful applicants cannot run for election to an Executive position, but will gain valuable experience through the process. They will receive assistance from BCITSA staff to help them carry out their duties, and will coordinate with the Elections Administrator to ensure the smooth running of elections.

Successful applicants will be consensus-oriented, and will receive an honorarium for their term, which runs until the end of May. More information about the role can be found in the Bylaw excerpt below. Interested applicants can send their CV and a brief statement to elections@bcitsa.ca.

Excerpt from BCITSA Bylaw 11, adopted by Special Resolution on 29 February 2016

4. Election Committee:

a. The Election Committee shall be composed of

i. The Chief Returning Officer
ii. Two (2) Deputy Returning Officers

b. Members of the Election Committee shall

i. Not be a current Student Executive or member of Council
ii. Not have been a Student Executive or member of Council in the 12 months prior to their appointment.
iii. Not be eligible to stand for election as a Student Executive
iv. Be appointed for a term from October 1st to May 31st.

c. The Election Committee shall be responsible for the interpretation of the Elections bylaw and of the electoral process. All findings of fact made by the committee shall be final, save for where such finding is patently unreasonable, such that no reasonable decision-maker could have made such a finding.

d. The Elections Committee will rule on questions of candidate eligibility and will hear complaints filed during the election period.

e. The Elections Committee may consult on administrative matters with

i. The Human Resources Generalist, and/or
ii. The Vice-President, Student Affairs, provided that he is not himself a candidate for election.

f. The Elections committee shall be advised on matters of natural justice by a member of the Advocacy staff appointed by the Executive Director.

g. Members of the Election Committee shall attend a training session organized by the BCITSA Executive Director or her designee.

h. The Election Committee shall provide Council with a written report upon the conclusion of an election, including the results of all rulings and decisions made by either the Election Committee or the Appeals Committee, with the report to be preserved by the Association.

i. The Election Committee shall reach decisions by consensus.

i. Notwithstanding 4(i) above, where it is the opinion of the Advocacy staff member appointed under 4(f) above that there is no reasonable likelihood of reaching consensus, a decision shall be taken by majority vote.

j. Decisions of the Election Committee shall be made having regard to these bylaws, principles of natural justice, and analogous decisions of previous Election Committees and Appeal Committees.

k. Members of the Election Committee shall receive an honorarium for their term, and a further stipend for each election or by-election they administer.

i. The amounts of remuneration permitted above shall be fixed by Council and reviewed from time to time.

l. Any duties of the Elections Committee that fall outside of the term of the Committee under (b)(iv) above shall be carried out by the President and Vice President, Student Affairs in conjunction with the Executive Director, at their discretion.